Union Payroll Administrator

Wallingford, CT

Full Time

E-J Electric T&D LLC

Mid Level

About E-J Electric T&D
E-J Electric T&D LLC specializes in transmission, distribution, substation, and civil construction. With a strong “safety first” culture, E-J delivers a wide range of projects from emergency response efforts to complex turnkey solutions supporting large-scale power and renewable energy initiatives.

Known for its unwavering commitment to customer satisfaction, E-J serves both public and private sectors, partnering closely with some of the nation’s largest utilities. The company is dedicated to building a cleaner, more resilient energy future that reflects the evolving needs of the communities it serves. To learn more, visit www.ej1899.com.

Title/Role: Union Payroll Administrator
Division: E-J Electric T&D LLC
Location: Wallingford, CT
Reporting to:

Position Summary:
We are looking for a Union Payroll Administrator to join our Payroll team, working from the Wallingford, CT location. The Union Payroll Administrator performs a variety of functions necessary for the accurate and timely processing of multi-state, multi-company, weekly and payrolls for union employees.

What You'll Do:
Payroll Processing:
You will independently process payrolls in accordance with collective bargaining agreements and other contracts and in compliance with applicable company policies and federal, state, and local regulations.

Responsibilities include:

Timely and accurately processing weekly multi-state, multi-company payrolls
Processing on-demand payments, retro payments, one-time payments, and tax adjustments
Managing void checks, direct deposit changes and reversals, and overpayment collections
Reviewing and setting up withholding orders for levies, garnishments, child support, and other involuntary wage assignment orders in the payroll system
Understanding union pay and paid time off rules

Employee Payroll Support:
You will help answer employee questions and assist management in third-party payroll-related inquiries.

Responsibilities include:

Coordinate with Operations Managers, Foremen, and Supervisors to validate and finalize attendance records and ensure timely completion of corrections prior to payroll processing
Answering employee payroll and timekeeping questions and concerns in a timely manner
Managing the timely resolution of union payroll matters
Ensuring onboarding and offboarding tasks are completed, and employees are properly and timely

Data Tracking & Reporting:
You will assist in ensuring employee files are accurate during the entire lifecycle of employment.

Responsibilities include:

Prepare, review, and submit certified payroll reports and supporting documentation
Update weekly and monthly payroll metrics reports
Work with the GL team to reconcile payroll data with accounting records, including general ledger, accounts payable, and accounts receivable, and perform related account reconciliations and journal entries
Work with project managers and billing coordinators on the payroll component of AIA contract billing
Assist with labor audits, prevailing wage investigations, and compliance reviews
Special projects as required

What We're Looking for:
The Union Payroll Administrator works together with the corporate payroll team in Long Island City to coordinate, validate, and implement work procedures that require comprehensive operational knowledge of union collective bargaining agreements and federal and state regulations related to wage garnishment, taxation, and wage‐hour law.

Experience & Skills:

Minimum 4+ years of hands-on union payroll processing experience, preferably with IBEW or IATSE
Strong working knowledge of FLSA, federal, state, and local wage and tax regulations
Associates Degree preferred
Experience in a multi-entity contractor construction environment or manufacturing setting preferred
Exceptional organization and attention to detail
Hands-on, no-nonsense attitude and willingness to think outside the box
Strong written and verbal communication skills
Ability to prioritize competing demands in a fast-paced environment
Professional judgment and discretion

Nice to Haves:

Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation
Experience with Payroll System Implementation (Workday, Miter, Procore)

Technology:

Comfortable with Microsoft Office, Google Workspace, proprietary systems, and a variety of timekeeping platforms
Intermediate Excel using VLOOKUP and pivot tables

Advantages of Working at E-J:

Leading Electrical Contracting Organization Nationwide
Oldest Family-Owned and Operated Electric Contractor since 1899
Job training and mentorship
Competitive compensation packages
Comprehensive benefits, including medical, dental, and 401K plan
Paid holidays and vacation
Merit-Based Bonus
Tuition Reimbursement Program

Salary Range: $60k - $65k/year

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

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APPLICATION QUESTIONS
Do you have at least 4 years of hands-on union payroll processing experience?*

This position is based on-site in Wallingford, CT. Are you able to work on-site at this location?*

Which of the following best describes your union payroll experience? (Select all that apply)* IBEWIATSEOther union/collective bargaining agreement experienceNo union payroll experience

Do you have experience processing weekly, multi-state, multi-company payroll?*

Have you worked in a multi-entity contractor, construction, or manufacturing environment?*

Do you currently hold an FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation?*

How would you rate your Excel proficiency, including use of VLOOKUP and pivot tables?*

I certify that my answers are accurate and complete to the best of my knowledge. I understand a condition of employment is the completion of a background check, and any offers of employment will be contingent on results. If this application leads to employment, I understand that false or misleading information in my application or interview may result in release.* Please confirm you read and understand the above.

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