Administrative Assistant

Bethpage, NY

Full Time

Long Island

Entry Level

About E-J

The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $300 million. With over 3,750 employees across 31 offices, E-J delivers full-service electrical solutions for rail systems, transit facilities, office buildings, hospitals, power, renewable energy, clean energy, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, data centers, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over a 127-year reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit www.ej1899.com.

Title/Role: Admin. Assistant
Division: Long Island
Location: Bethpage, NY

Reporting to: Project Manager & VP

Position Summary:
As an Administrative Assistant, you will be the operational backbone of our Long Island division. You will bridge the gap between our corporate HR/IT functions and our field operations, ensuring that compliance, facility management, and project filings are handled with precision.

Compliance & Project Support

Regulatory Filings: Assist with BEC and FDNY filings, ensuring accuracy and timely submissions while coordinating with Project Managers to close out all requirements.
ISO & Audit Readiness: Support recurring ISO policy and compliance requirements by maintaining physical security logs (server room access, guest sign-ins) and ensuring records are audit-ready.
Licensing & Training: Manage employee rosters and track all field staff certifications, trainings, and electrical licensing requirements through The Onion platform.

Operational Administration

Onboarding/Offboarding: Coordinate with HR and Field teams to track new hire activities, policy acknowledgments, and equipment returns.
Financial Tracking: Reconcile monthly expenses, invoices, and BMO expense reports.Vendor Relations: Act as the primary point of contact for facility-related vendors (HVAC, plumbing, copier maintenance) and manage contract renewal dates for utilities and internet services.
Reporting: Prepare non-technical monthly reports regarding IT training, cellular usage, and hardware inventory.

Office Coordination

Oversee the daily needs of the Bethpage office, including ordering breakroom/office supplies and maintaining vehicle logs.
Serve as a liaison for satellite office points of contact to ensure company-wide policy alignment.

Advantages of Working at E-J:

Leading Electrical Contracting Organization Nationwide
Oldest Family-Owned and Operated Electric Contractor since 1899
Job training and mentorship
Competitive compensation packages
Comprehensive benefits, including medical, dental, and 401K plan
Paid holidays and vacation
Merit-Based Bonus
Tuition Reimbursement Program

Salary Range: $25-$30/hour

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.
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E-J Electric Installation Co.

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Assistant

Compliance & Project Support

Regulatory Filings: Assist with BEC and FDNY filings, ensuring accuracy and timely submissions while coordinating with Project Managers to close out all requirements.

ISO & Audit Readiness: Support recurring ISO policy and compliance requirements by maintaining physical security logs (server room access, guest sign-ins) and ensuring records are audit-ready.

Licensing & Training: Manage employee rosters and track all field staff certifications, trainings, and electrical licensing requirements through The Onion platform.

Operational Administration

Office Coordination

Oversee the daily needs of the Bethpage office, including ordering breakroom/office supplies and maintaining vehicle logs.

Serve as a liaison for satellite office points of contact to ensure company-wide policy alignment.

Apply for this position

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Assistant

Compliance & Project Support

Regulatory Filings: Assist with BEC and FDNY filings, ensuring accuracy and timely submissions while coordinating with Project Managers to close out all requirements.

ISO & Audit Readiness: Support recurring ISO policy and compliance requirements by maintaining physical security logs (server room access, guest sign-ins) and ensuring records are audit-ready.

Licensing & Training: Manage employee rosters and track all field staff certifications, trainings, and electrical licensing requirements through The Onion platform.

Operational Administration

Office Coordination

Oversee the daily needs of the Bethpage office, including ordering breakroom/office supplies and maintaining vehicle logs.

​​​​​​​Serve as a liaison for satellite office points of contact to ensure company-wide policy alignment.

Apply for this position

Serve as a liaison for satellite office points of contact to ensure company-wide policy alignment.