Administrative Assistant

Newburgh, NY

Full Time

Hudson Valley / Clean Energy

Entry Level

Administrative Assistant

About E-J:

The E-J Group is active in all facets of electrical contracting - we are not your typical electrical contractor. We bring experience, expertise, and a national reputation to projects that vary in size to over $300 million. Typical installations include rail systems, transit facilities, office buildings, hospitals, power and renewable energy, co-generation facilities, roadway and outdoor specialty projects, airports, industrial facilities, universities, sports stadiums, high voltage distribution, utility, and gas infrastructure.

At E-J, three family generations of practical expertise have created an organization keyed to the most modern technological advances in providing rapid and efficient solutions to today’s lighting, power, energy, and communication needs. E-J has over a 125-year reputation for unparalleled integrity, quality, and service in the electrical field.

Location: Newburgh, NY
Division: Clean Energy

Responsibilities:

Executive administrative support for daily activities & office needs.
Provide administrative support for project coordination by assisting with schedules, documentation (e.g., contracts, change orders, RFIs), compliance documents, and expense reports.
Collaborate with project managers to track budgets and costs, adjust change orders, and manage vendor documentation for pricing or quantity changes.
Support project closeout by preparing final documentation for submission to agencies.
Prepare materials for meetings and presentations, including agendas, hand-outs, etc.
Draft professional correspondence with accuracy.
Create and manage files – both electronic and hard copy.
Coordinate and maintain calendars for both business and personal.
Compile expense reports for reimbursement and other financial records as needed.

Qualifications:

3+ years’ working experience
Excellent communication skills, both verbal and written
Must possess natural organizational talents and the ability to multi-task in a fast-paced environment
Ability to foresee needs before they arise and come up with solutions to problems quickly
Expert level computer skills including - MS Office

Advantages of Working at E-J:

Leading Electrical Contracting Organization in New York City
Oldest Family Owned and Operated Electric Contractor since 1899
Job training and mentorship
Supportive Management Team
Emphasis on professional development, employee satisfaction, and work-life balance
Competitive compensation packages
Comprehensive benefits, including medical, dental, profit sharing, and 401K plan
Tuition Reimbursement Program

Annual Salary Range: $50-60k

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

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E-J Electric Installation Co.

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Administrative Assistant

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