Administrative Assistant

New York, NY

Full Time

Companywide

Experienced

About E-J
The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $1 billion. With over 4,500 employees across 33 offices nationwide, E-J delivers full-service electrical solutions for mission critical / data centers, rail systems, transit facilities, office buildings, hospitals, power generation, substations, transmission and distribution, renewables, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over 125 years of reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit www.ej1899.com.

Title/Role: Administrative Assistant
Division: Multiple
Location: Remote, based out of New York City
Reporting to:

Position Summary:
E-J Electric Installation Co. is seeking a highly organized and resourceful Administrative Assistant to provide dedicated support to multiple executives across E-J's business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.

What You’ll Do:

Provide comprehensive administrative support to multiple executives at once, balancing competing priorities and deadlines
Manage complex, ever-changing calendars and coordinate meetings, appointments, and conference calls across several executives
Serve as a primary point of contact for internal and external communications on behalf of supported executives
Coordinate travel arrangements, itineraries, and expense reporting
Prepare, format, and proofread correspondence, presentations, and reports
Organize and maintain confidential files and records
Assist with meeting preparation, including agendas, materials, and follow-up on action items
Help coordinate office and executive-related events

Responsibilities (including but not limited to):

Anticipate the needs of multiple executives and proactively manage schedules and shifting priorities
Draft and edit business correspondence with a high level of accuracy and professionalism
Prepare briefing materials and presentations for executive meetings
Maintain strict confidentiality regarding sensitive business matters
Coordinate cross-departmental communication on behalf of supported executives
Track and follow up on action items to ensure timely completion
Support special projects and initiatives as assigned

Qualifications:

4+ years of experience supporting senior leaders or executives required
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills
Ability to exercise sound judgment and maintain confidentiality
Proficiency in Microsoft 365

Requirements:

Ability and willingness to be on-site across different offices in the New York City area
Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
Professional demeanor and strong interpersonal skills

Nice to Haves:

Experience in the construction or electrical contracting industry

Advantages of Working at E-J:

Leading Electrical Contracting Organization Nationwide
Oldest Family-Owned and Operated Electric Contractor since 1899
Job training and mentorship
Competitive compensation packages
Comprehensive benefits, including medical, dental, and 401K plan
Paid holidays and vacation
Merit-Based Bonus
Tuition Reimbursement Program

Salary Range: $70k-$100k/year

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.

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This role will occasionally require you to be on-site across our New York City offices. Are you able and willing to work on-site as needed (~3 times a month)?*

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