Prequalification Administrator

Remote

Full Time

Business Development/Marketing

Entry Level

Title/Role: Prequalification Administrator
Division: Business Development/Marketing
Location: Remote
Reporting to: Proposal Manager

Position Summary:
Oversees the contractor prequalification process to ensure the organization satisfies client, owner, and general contractor requirements for project bidding and eligibility. Maintains and verifies that all company and subcontractor documentation is current, accurate, and complete, demonstrating compliance with technical, financial, safety, and insurance standards.

Responsibilities:

Documentation management: collect, organize, update and store prequal documents (licenses, W-9s, bonds, insurance certificates, financial statements, safety records, company profile, references, key personnel resumes)
Prequalification submissions: complete and submit client or owner prequalification forms (online portals, PDFs, email) accurately and on time

Qualifications & Skills:

Strong attention to detail, organization, and record-keeping skills
Independent time management
Ability to meet multiple, concurrent deadlines
Good written and verbal communication; ability to coordinate with internal teams, brokers, sureties, and clients
Excel competency and comfort with databases; experience with automated workflows a plus
Background in construction administration, procurement, compliance, or contract management preferred

About E-J
The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $300 million. With over 4,000 employees across 31 offices, E-J delivers full-service electrical solutions for rail systems, transit facilities, office buildings, hospitals, power, renewable energy, clean energy, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, data centers, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over a 125-year reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit www.ej1899.com.

Advantages of Working at E-J:

Leading Electrical Contracting Organization Nationwide
Oldest Family-Owned and Operated Electric Contractor since 1899
Job training and mentorship
Competitive compensation packages
Comprehensive benefits, including medical, dental, and 401K plan
Paid holidays and vacation
Merit-Based Bonus
Tuition Reimbursement Program

Salary Range: $55k-$60k/year

The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law.
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General Qualifications & Experience:
Have you previously worked in the electrical contracting or construction industry?*

Do you have two (2) or more years of work experience?*

Proficiency in both Microsoft Word and Microsoft Excel is a requirement for this role. Please select your level of proficiency in both of these programs.
*For this role, we are defining proficiency with Excel to mean you are comfortable with Pivot Tables.*

Please describe your familiarity with legal or insurance terminology and processes, specifically regarding General Liability, Auto, or Workers' Compensation claims.

This role involves creating reports and performing data analysis. Do you have experience using Excel or another database to analyze information and present it to management?*

Are you comfortable taking the initiative on tasks and asking questions when you need clarification on complex processes?*

EDUCATION 1:
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EDUCATION 2:
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E-J uses a third-party vendor (Xref) for reference checks. Please note that permission will be requested from you before contacting the individuals.*

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E-J uses a third-party vendor (Xref) for reference checks. Please note you will be contacted if/when we would like to contact your references.

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Company phone:

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Position title:

Description, duties, and responsibilities:

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Email address of prior supervisor:

May we contact for a reference?
E-J uses a third-party vendor (Xref) for reference checks. Please note you will be contacted if/when we would like to contact your references.

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I certify that my answers are accurate and complete to the best of my knowledge. I understand a condition of employment is the completion of a background check, and any offers of employment will be contingent on results. If this application leads to employment, I understand that false or misleading information in my application or interview may result in release.* Please confirm you read and understand the above.

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Prequalification Administrator

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